Please check this FAQs page regularly for new information and look out for emails from the Principal for updates

Covid FAQs updated 8 September

Results - Help and Support: This accordion will remain at the top of the FAQs sections below throughout August and will be your first port of call for advice and information about your BHASVIC results, including what happens on Results Day, how to get support and advice and where to raise a query about your results.

Admissions: Our new students, parents and carers can find the latest information about transition to BHASVIC here, as well as on the notice board on our Admissions page

How are we spending our 16 to 19 Tuition Fund?  Our 16-19 tuition funding is supporting GSCE Subject Extensions and lockdown learning workshops for those with Additional Learning Support needs.

Please continue to scroll down to see the FAQ sections below.

I can’t find my classroom?

Please check the College Map HERE. If you are still lost, please ask at one of the Information Points

  • Reception (Main Building, ground floor);
  • Library (Main Building, first floor);
  • Student Services Reception (Student Services Centre, ground floor)

On Welcome Day, there will also be Information Points in the Sports Centre Café (first floor) and at the Student Union desk (outside the Copper Café, main piazza). College is a big place and everyone will get lost in the first few days and weeks! Please don’t be afraid to ask any member of staff or second year student to point you in the right direction.

I don’t have an ID card?

You need to collect your ID card on Welcome Day from the Sports Centre Balcony (first floor) between 9am & 4pm. After Welcome Day, you should collect your ID card from Student Services Reception, (Student Services Centre, ground floor).

There is a problem with the photo or information on my ID card or I don’t think I have received an e-mail to set up my ID card from the IT team?

Instructions about photograph upload to generate your ID card were sent to your BHASVIC e-mail in the summer. Please check back and follow these instructions, however, if you still have difficulties, or your ID card information is incorrect, please complete an IT request using the Virtual Help Desk.  

There is a mistake on my timetable?

Timetables are still being finalised and remain provisional until midday on Monday 13 September. After this time, please check your timetable on Student Advantage. If you still think there is a problem, look at the Timetable FAQs below:

One or more of my main subjects is not on my timetable?

It is important that you continue to attend all the subjects and lessons which are listed on your timetable this week, so that your attendance is not affected. If there is a mistake on your timetable, we will complete a manual check, so please log this on the Virtual Help Desk and one of the Help Desk team will respond as soon as possible. Please allow at least 48 hours / 2 working days for us to investigate this.

I requested different subjects at enrolment and they are not on my timetable?

If you requested a change at enrolment, we may not have been able to accommodate this due to lack of space. It is important that you continue to attend all the subjects and lessons which are listed on your timetable this week, including subjects you have asked to change out of, so that your attendance is not affected. Please tell your teacher that you requested a change and log your request on the Virtual Help Desk. One of the Help Desk team will respond to let you know whether there is space and discuss your options. Please allow at least 48 hours / 2 working days for us to investigate this.

One of my friends is in another tutor group or class in the same subject, please may I switch blocks to be with them?

No, we cannot make timetable changes based on friendship groups. It would simply be impossible to manage all the requests effectively, given the size of the college. One of the great things about coming to college is the chance to make new friends; and you will still be able to meet up with your old friendship groups during study periods and lunchtime.

I am not happy with my timetable, because I have a long gap on one day or only one lesson?

You will have gaps in your timetable as a college student. We expect you to use this as independent study time and you should be completing at least 13 ½ hours in addition to your lessons. Many students find part time work to fit around their timetable, but this should not interfere with your main College work, including your timetabled lessons. There is more guidance in the College Contract which you have signed. We are not able to make changes to fit around external commitments, such as part-time work, or attending clubs or societies outside college. We understand that this can be frustrating but you have enrolled as a full-time student and this needs to take priority. The TWO exceptions to this are:

  1. a) If TUTORIAL is your ONLY lesson on a particular day AND you are traveling a long distance to college
  2. b) You have been assigned blocks E (8.30am) and B (3.45) on a Tuesday with no lessons in between. 

If either of these apply, you can make a request to have your blocks reconsidered. Please complete the Virtual Help Desk form. However, please bear in mind that, in many cases we are unlikely to be able to accommodate changes EVEN where one of these criteria apply due to lack of space in alternative classes. One of the Help Desk team will respond to let you know whether there is space and discuss your options. Please allow at least 48 hours / 2 working days for us to investigate this.

I want to change one of my subjects?

If you are now considering a request to change a subject, we ask that you think very carefully about this to make sure it’s the right decision. We ask that you attend at least THREE lessons in all your current subjects, and we will not consider new Course Change requests until after Tuesday 21 September. It is therefore important that you continue to attend all the subjects and lessons which are listed on your timetable this week, including subjects you may be thinking of changing, so that your attendance is not affected. Take some time to speak to your teachers and your parents, and look at the summer work for new subjects which you may be considering. If, after three lessons, you still wish to request a course change, please complete the Virtual Help Desk form. However, please bear in mind that, whilst we will do our best, in many cases we are unlikely to be able to accommodate changes due to lack of space in alternative classes. One of the Help Desk team will respond to let you know whether there is space and discuss your options. Please allow at least 48 hours / 2 working days for us to investigate this.

What do I do if I am unwell?

If you are unwell whilst at college, please go to Reception (Main Building, ground floor) or Student Services Reception (Student Services Centre, ground floor) where someone will be able to help you. There is also information about ‘How to Report Student Absence’, ‘Health & Safety’ and ‘Safeguarding’ in the Student A-Z Guide on the website which includes lots of other really useful information for your first few weeks at college.

What is the current guidance on Covid? Do I have to wear a face covering or social distance? What happens if I or a member of my family tests positive?

All the most up-to-date information is published on the FAQs section of our website, under Covid Guidance (scroll down to the menu tab). We update this regularly to reflect Government advice and let you know how we are managing things at BHASVIC.

I am interested in joining some student clubs and societies, who should I contact?

Please take a look at the Enrichment and Student Union page on the website to get an idea of all the clubs, societies and wider trips and enrichment you can get involved in. You can also talk to your subject teachers to find out what is being offered by the curriculum departments. There will be a Freshers’ Fair, run by the Student Union an Student Experience team, towards the end of September/beginning of October where you can sign up for lots of different clubs and activities. Your tutor will tell you more about this in the coming few days.

If you would like to find out more about the Student Union and becoming a Student Ambassador, please e-mail Rebecca Lewis (r.lewis@bhasvic.ac.uk). If you are interested in getting involved in the Duke of Edinburgh Award scheme, please e-mail Lesley Clark (l.clark@bhasvic.ac.uk

Links will go live on Thursday 2 September.  Full details can be found on the front page of the VLE, please click on "I am a second year student". The following email regarding the start of term was sent via email and is on the front page of the VLE Letter to A2 Students, Parents and Carers from William Baldwin, Principal - 26 August.

How will my BHASVIC experience change this year? 

The DfE guidance relating to social distancing and bubbles in education have been relaxed, so, from Tuesday 14 September we will follow a normal onsite timetable and all students will be expected to attend full-time.

Please see the Coronavirus Guidelines on the FAQ page HERE and scroll down for information on how BHASVIC has adapted to keep everyone as safe as possible. 

What makes up a full A2 timetable (also known as a study programme) at BHASVIC?  

A full-time timetable usually consists of THREE core subjects, ONE Tutor period, plus ONE other element (e.g. portfolio course, EPQ, study support, work experience, language conversation class etc.) You need to have at least 540 (or more) Guided Learning Hours, in order to count as a full-time student at college.

When you enrol on Thursday 2 September, you will need to confirm that your core subjects are correct and that you have a full timetable. If you feel your subjects are not correct, you can fill in a query using the Virtual Help Desk, but please read the FAQs below before you do this, as many timetabling issues are often explained or resolved here.

How can I access my timetable?   

Students will be able to view their provisional A2 timetable using Student Advantage on Thursday 2 September, in order to complete enrolment; however, timetables will then be switched off in order for us to finalise staffing, blocks and rooms.

Final A2 timetables will be published on Friday 10 September and we ask that students do not make any firm plans around their timetable until after this date. You must ensure you can access Advantage, if you cannot please email cis@bhasvic.ac.uk for assistance. 

One or more of my main subjects is not on my timetable? 

Some subjects do not start in the first week of term, please check your enrolled courses on Student Advantage AND change the dates on your online timetable to 14 September. If you have checked and your subject still does NOT appear, we will need to conduct a manual check. Please complete the Virtual Help Desk form. 
 

I picked up a new AS or BTEC subject as a recovery option and it is not on my timetable? 

If you have not been able to continue with one of your courses and are picking up a new subject then this may not be on your timetable yet, as year one courses start slightly later. Please check your enrolled courses on Student Advantage AND change the dates on your online timetable to 14 September. If you have checked, and you still believe you have not been enrolled in your recovery course then please complete the Virtual Help Desk form.


My Portfolio course does not appear on my timetable? 

You will need to check Student Advantage to confirm you have been enrolled. Some portfolio courses start a bit later so move the dates on your online timetable forward to 20 September.  If you have not been enrolled on a Portfolio course, please complete Virtual Help Desk form.

Please note some Portfolio courses carry a charge, please see list full list of charges here: Portfolio Course Charge List

I no longer wish to do the Portfolio course I have been assigned; can I change it? 

Many portfolio courses tend to be full at this point in the year, however, if there is availability we will try to accommodate changes, where possible. If you would like to request a change, please check the list of portfolios and bocks on the VLE to make sure it fits with your timetable, then complete Virtual Help Desk form, stating your reason and your ideal choice of Portfolio. Please note: where there is limited availability priority is usually given to requests which are linked to a change in your career intentions or progression route.

I have been enrolled on the wrong Tutor Pathway (E&E, UCAS, Oxbridge, Medical, and Visual Arts) or I wish to request a change? 

Please complete the Virtual Help Desk form stating which pathway you expected to be on/ wish to change to. Some pathways are already over-subscribed, but if there is availability we will try to accommodate changes, where possible.

I do not feel able to continue with one or more of my courses?

It is very unusual to drop or change a course at the start of the second year. You should discuss this with your teacher first. If you have already done this, or in the A1 summer exams you received an N grade or your teacher recommended that you do not continue with a subject, then you should already have been contacted by your Guidance Manager to arrange a new course. If this is not the case, then please complete the Virtual Help Desk form.

I am not happy with my timetable? 
All timetables are provisional until after 10 September so please do not make any firm plans around the timetable until after this date.

We are not able to make changes due to external commitments, such as part-time work, or attending clubs or societies outside college. We understand that this can be frustrating but you have enrolled as a full-time student and this needs to take priority.

 The TWO exceptions to this is if a) TUTORIAL is your ONLY lesson on a particular day AND you are traveling a long distance to college or b) You have been assigned blocks E and B on a Tuesday with no lessons in between. If either of these apply, you can make a request to have your blocks reconsidered. Please complete the Virtual Help Desk form. However, please bear in mind that, in many cases we are unlikely to be able to accommodate changes EVEN where one of these criteria apply due to lack of space in alternative classes.  

I have been told that I do not have enough Guided Learning Hours (GLH) in my timetable or there is another problem with my study programme? If you need to add a portfolio course to increase your GLH you need to choose a portfolio course and a backup and submit your choices using the Help Desk form.  

The Virtual Help Desk form includes a link to the A1-A2 Transfer Guide (which is also on the VLE HERE). The Transfer Guide tells you about the different courses, including how much work is involved and if there are any special entry requirements – although, please note, that some of these courses may be already full or oversubscribed. It is also important to check the list of portfolios and bocks on the VLE to ensure it fits with your other subjects.  

 

 

 

 

Enrolment FAQs

When is enrolment and where is my appointment? BHASVIC have sent your enrolment day and time to your BHASVIC Student Email Address. To access this, go to the 'Student Dashboard' webpage and follow the icon to 'Email and Office 365'. You were sent your BHASVIC Student Email account details to the personal email address you gave on your application form (sent 25 June 2021). Please CHECK YOUR SPAM folder, if you can't find these, because frequently BHASVIC emails are sent there by mail servers. If you still cannot find your details, please send an email to IT.HELPDESK@BHASVIC.AC.UK to request support.

Your enrolment appointment will be either on Tuesday 31 August (between 10am and 4pm) or Wednesday 1 September (between 9am and 4pm) - your day/time has been emailed to you.

Please bring: Your ID (passport/birth certificate) and your GCSE results. If you do not have these with you, we will not be able to enrol you at BHASVIC and will send you home to get them. If your results are online, you can access these on your phone and show your enrolment advisor. A clear photograph on your phone of your passport or birth certificate will be okay to use to enrol.

 

GCSE Results FAQs

If am appealing one or more of my grades. I won't receive an outcome until after enrolment at BHASVIC. Will BHASVIC be flexible in accepting lower grades for enrolment? BHASVIC will only enrol students who hold the grades that meet the college’s entry requirements. For students who are appealing grades, we will not be able to enrol students at the college or on courses before the outcomes of an appeal are known.  If, following an appeal, the grades are changed and meet the college’s entry requirements, we will review our spaces and availability on courses, and the timing of the new results. If we have spaces and three weeks or less of lessons have passed, we will consider the case and may be able to enrol the student at the college or on the course.

I gained higher grades at GCSE than I expected and would like to apply to enrol at BHASVIC. What should I do? BHASVIC is oversubscribed and is running a waiting list for students who applied to us by our Priority Date on 4 January 2021. We advise you to explore alternative progression options available to you to study the courses you are interested in and to consult with your school or the Local Authority careers service to find a sixth form study place local to you.

If you would like BHASVIC to consider your case due to extenuating personal circumstances, please outline all the information you can provide in an email to Admissions@BHASVIC.ac.uk. Please be aware, however, that our waiting list does also include students with special considerations and extenuating circumstances and we are likely to need to prioritise these students for places.

My grade is not what I think it should be for one or more of my GCSEs – what can I do? There are limited grounds for appeal of the grades you have been awarded and your school will outline this process. Until we have evidence that a grade has been formally changed by the exam board, we will work with your published grades to get you on courses for which you qualify.

If your published grades do not enable you to study at BHASVIC, or they do not qualify you for enrolling on one or more of the subjects you wish, please see FAQs below.

If you believe you have a special case that BHASVIC should consider, we will only be able to discuss this with you in person and at your enrolment appointment, when our full team of senior advisors will be available. However, you may wish to provide us with early notice of your circumstances by emailing Admissions@BHASVIC.ac.uk.

Now I have my GCSE results, I’d like to request a change to one or more of my course choices. What should I do? Please email the full details of your request to Admissions@BHASVIC.ac.uk, providing your full name, all of your GCSE Results and the course(s) you want to change from/to.

Having requested a course change previously – how can I check whether I have been moved to my new course choice? We will be able to let you know the courses we have on your Study Programme at your enrolment appointment.

If your chosen courses and any course changes are not correct, discuss this with your enrolment advisor.

Summer Work – what work should I do if I may be making a course change? We encourage you to follow the summer work for a course you have been offered at interview but wish to change, and for any course you are seriously considering changing onto. Completing this work will give you even greater certainty about any changes that you may be seeking.

If you no longer qualify for a course, you will not be able to enrol on that course and will therefore no longer need to complete the summer work. In these cases, the course information as well as summer work videos can help you with decisions about alternative courses for which you qualify.

If you do not yet know which courses you will be taking, then you will have an opportunity to follow the summer work after your enrolment appointment for any course changes made.

Now I have my GCSE results, I’d like to check whether I have qualified to study at BHASVIC/ enrol on my chosen courses. How do I do this? Please check our Entry Requirements on our website for:

  • Your overall Study Programme and place at BHASVIC
  • Entry requirements for each of your chosen courses.

If you do not qualify for your agreed Study Programme or any one of your agreed courses, please see further answers below.

I gained all the grades I needed for my place at BHASVIC and on all my chosen courses and I do not want to change any of my courses. Do I need to do anything now that I have my GCSE results? A big well done and – no – there is nothing else you need to do except attend your enrolment appointment (see below).

I didn’t get the grade(s) I needed to enrol on one or more of my courses. What happens now? If you have still qualified to attend BHASVIC and have met our Entry Requirements for one of our Study Programmes, then we will advise you on alternative course choices and can do this with you at your Enrolment Appointment.

In the meantime, it would be advisable to look through our Course Offer and consider alternative course choices to discuss at enrolment.

You may wish to provide us with early notice of your circumstances by emailing Admissions@BHASVIC.ac.uk – please provide your full name, all of your GCSE Results and the course(s) you had planned to take, as well as any changes you are requesting or considering.

If you have not met our requirements for a BHASVIC Study Programme, please see the FAQ directly below.

I didn’t get the GCSE grades to meet BHASVIC’s entry criteria for Study Programme. What happens now? Please contact Admissions tel: 01273 859 810. If you prefer, you can also email Admissions@BHASVIC.ac.uk.

We will assess your overall GCSE grade profile and confirm with you whether you have met the entry requirements to take up a place at BHASVIC. If you have not, then we will be able to advise you on how to find alternative progression options and you may also wish to contact your school for support or the Local Authority Careers Service near you.

Will BHASVIC make exceptions to the entry criteria this year because of disruption to learning caused by Covid-19? We recognise that 2021 is an exceptional year. However, given the move to grades calculated by your school, BHASVIC will be adhering to its Entry Requirements this year.

BHASVIC does not seek to undermine the grade awarding process completed by our local schools and will only accept official exam results published by the Awarding Organisations. Near misses will feel particularly disappointing to some students, but to manage our admissions processes to avoid oversubscription on our courses, we need to draw the line somewhere, and to ensure consistency and fairness to all this cut-off point will always be at the grade boundary between meeting the required grade or not.

Any special consideration or extenuating circumstances need to be accounted for in the grade awarding process and will not through adjustment to the college’s entry requirements.

I didn’t achieve the grades I needed for my place/course choices at BHASVIC and will be taking autumn GCSE exams. Can I start at the college/on my chosen courses and change courses if my Autumn Exam Results are not better? Unfortunately, this is not possible. The autumn exam results will be released at a point where it would be too late to change course or leave BHASVIC if your grades had not improved to meet our entry requirements. In addition, this is not a positive start to academic study, not knowing whether you would be able to stay at the college or on your chosen courses.

Will a place at BHASVIC/on my courses be held open for me until I get my autumn exam results? Unfortunately, this is not possible. We cannot enrol you at the college or on to chosen courses for which you do not qualify, having received your published grades. The autumn exam results will be released at a point where too much learning has passed for you to then start at the college or on your chosen courses. Please submit a helpdesk form (at the top of this FAQs section) with this information.

I intend to take autumn GCSE exams to improve my grades. Do I do this at BHASVIC or my previous school? BHASVIC’s advice is to avoid Autumn GCSE Exams, because studying at sixth form is demanding and quite a step up. The last thing that you should be doing is to also be preparing and revising for your old GCSE courses when you are wanting to make a really good start to your sixth form studies. Sixth form and studying at Level 3 is demanding and in virtually every case the best decision is to focus energies on the deeper and more challenging studies you will be starting, as well as focusing on the transition to college and all the opportunities and changes this brings. Please see our Exams webpage for further details about the Autumn GCSE Exams series.

I won’t be able to attend my enrolment appointment. What should I do? Please email Admissions admissions@bhasvic.ac.uk giving your full name and an explanation and we will be in contact with you in due course.

I won’t be able to attend the start of BHASVIC as normal (for example because I am in quarantine, not in the UK, etc). What should I do? Please contact Admissions tel: 01273 859 810. If you prefer, you can email Admissions@BHASVIC.ac.uk.

 

General Admissions FAQs

Is BHASVIC oversubscribed? Every year there is a chance of the college being oversubscribed. If we are oversubscribed, we will keep anyone this affects up-to-date throughout the admissions process.

When BHASVIC is oversubscribed, how are applicants selected for an offer of a place? Is it by grades, references, postcode or extra-curricular activities? We select randomly by postcode for students who are in our Category 3 area (see Admissions Policy) who have chosen courses which are oversubscribed.

Which subjects are often oversubscribed? We do not reveal this information as we want students to select courses they would like to study, not courses which they think will give them the greatest chance of gaining a place at BHASVIC if we are oversubscribed. Oversubscription on courses fluctuates each year, with different courses being in scope from one year to the next.

What happens if my final GCSE results don’t meet the entry requirements to study at BHASVIC? We will guide and support you at interview if it looks like you are not being predicted the required grades. Likewise, at enrolment, we will advise and support you in finding alternative study if you have not gained the grades. If you are close to the boundary of our minimum entry requirements, we also strongly advise you to have a Plan B progression pathway from school and not only have BHASVIC as an option. Please check our Entry Requirements carefully.

What happens if I don’t get the GCSE grades for a specific course at BHASVIC? You will not be able to take up that course, but we will provide guidance and advice about a course at BHASVIC for which you do qualify and agree that with you for your Study Programme. Please check our Entry Requirements carefully.

Will not knowing what I want to do after BHASVIC affect me getting a place? Not at all – knowing what you want to do after college is not a requirement or part of our selection criteria to study at BHASVIC. If you choose a course which is heavily oversubscribed, we may ask you your reasons for choosing that course, to help us manage the oversubscription. Probably more than half our students who start sixth form are not sure what they want to do after BHASVIC, and many of the other half who do know will change their mind as they get into their BHASVIC courses.

I’m a private GCSE candidate, or I am Home Schooled. What is BHASVIC's position on me meeting its entry requirement? If you will not be receiving a full set of GCSE Results and you have not already discussed this at interview, or your exam results circumstances have changed, please email Admissions@BHASVIC.ac.uk giving a full explanation of your situation. We will aim to resolve any complications and enable you to progress with your education.

I feel like I have not learnt as much due to Covid disruption and am worried that I will struggle at sixth form! For those young people who are concerned they may have fallen behind in their academic abilities and feel they may be at a disadvantage when starting Sixth Form, we have three key reassuring points to make to you:

  1. We’ve got this for you! Our teaching teams and staff are experts in what they do and our curriculum delivery for you when you get to BHASVIC will enable you to regain your momentum and will support the closing of knowledge and skills gaps. There is time at sixth form to do this and you will catch up.
  2. If you feel you are lacking in any critical aspects of your Level 2 (GCSE, etc) learning, which form important building blocks for sixth form study, then do take the time and opportunity to use the extensive revision content available from your school and from central locations such as the exam boards and BBC Bitesize, to practice and close any knowledge or skills gaps you are concerned about. However, our advice is to not worry about this and to enjoy this break in academic demands whilst you have your end of secondary school summer holidays, which you have earnt!
  3. The independent study skills you will have been developing due to lockdown learning put you in a more developed position than past students. Each phase of education requires a jump in independent learning skills and the jump from secondary to sixth form is a notorious one (as is often the jump from sixth form to university and from any education to the world of work). We believe you will be an advantage here – even if you have not faired so well during lockdown learning. Despite national media rhetoric about lost learning, which has of course occurred, we’d stress at BHASVIC that this is overplayed and there are other skills that have been developed. Also the need to take up those social opportunities with friends and family and to follow your hobbies and interests are more important to your future success.

I hope this reassures our prospective students, their parents, carers and schools and this provides options and ideas for those of you who are worried about lost learning or are impatient to continue to develop your learning.

Can I take four A levels at BHASVIC? Yes. We will advise you at interview and enrolment about this. Please see our extensive advice about this here.

Are BTECs as good as A levels? The BTEC courses we offer at BHASVIC are all A level equivalents and carry full UCAS Points.

Why do some courses have charges? For those students studying Fine Art, Photography, Textiles and Graphic Design, by purchasing direct from specialist educational suppliers we secure the best discounts for bulk purchases of materials. We ask you make your contributions in advance at Moving on Day, so that we can facilitate early ordering which enables us to offer unlimited use of resources during lessons. For students following performing arts subjects, advanced contributions are used to secure education group discounts for performances where advance booking is required. For students studying Geography, advanced contributions are used to secure education group discounts for field trips and field activities where advance booking is required. Further information regarding course charges can be found here: www.bhasvic.ac.uk/parents-carers-dashboard/payments-and-donations

What are the average class sizes at BHASVIC? On average, classes are twenty students. Maximum class size is 22 students and on rare occasions we enrol 23 students into a class. Each class includes a wide range of students and you will get to have discussions, groupwork and learning opportunities with a diverse and enthusiastic fellow sixth formers, who can advance your thinking and help you develop as an individual.

What will my timetable be like at BHASVIC? Sixth Form timetables are very different from secondary school timetables. You will have some late starts and early finishes, as well as some free study periods between lessons, as the norm. Independent study is a critical aspect of sixth form study and our library and other social and study spaces are very popular onsite. Please take a look at this example of a BHASVIC student timetable.

Will there be any form of remote teaching from September 2021 and onwards? We strongly suspect not, but cannot be absolutely certain. BHASVIC will use the best of the discovery and learning we have made in adapting to online and remote delivery, but our delivery of onsite, live and in-person lessons are expected to be normal throughout the academic year.

What IT equipment will I need as a BHASVIC student? You are advised to have a laptop or other device which connects to the internet, has a screen and keyboard and on which you can produce your college work. A quiet place to study at home is also a good idea. We have schemes to get education discounts for your own computer equipment and we also strongly advise you to let us know at interview or at any other convenient point if you do not have access to study IT at home and come from a home with low income – we would seek to provide support to you if this is the case and more information can be found here on our website about the 16-19 Bursary (look under Financial Support).

In most cases, a windows laptop will be a good option for sixth form students, and BHASVIC provides each student with an Office 365 account, giving access to the Office suite of applications and all the online learning platforms we use at the college. The college has a high-quality Wi-Fi system and you have access to your college files from compatible, internet-linked devices through SharePoint and Office 365.

Whilst you are here – we wanted to signpost you to the fact that as a BHASVIC student, the Dell Advantage Scheme enables students to buy a Dell computer with a discount voucher giving you up to 20% off.  You can spread the payments over 6 or 12 months.  To make use of this scheme, go to the Dell Advantage website or see further details on BHASVLE.

What support is there at BHASVIC if things don’t go so well for me or I am experiencing difficulties with my personal life or my studies? Please take a look at our Support Services Webpage for information about all the outstanding support we offer at the college.

What’s the college doing to help save our planet from environmental damage? BHASVIC has a roadmap to become carbon neutral. We think it is important as an education provider to address humanity’s impact on the environment and we know that our students expect that of us. We involve our students and they are the most important stakeholders to us in being a green and sustainable college.

What opportunities are there to do extra activities and gain further experiences at BHASVIC? BHASVIC offers ‘portfolio courses’ in your second year of study with over 60 to choose from. These courses are shorter courses, taught by a passionate, knowledgeable and experienced teacher or practitioner, and cover an extensive range of subjects and skills, including academic topics and themes, specialist practical skills development, wellbeing and employability skills. Examples Film Music, BHASVIC TV, Geology, Mind and Movement, Extended Project Qualification (EPQ) and Politics for Beginners.

Can I study the EPQ (Extended Project)? Yes, we have first year and second year study options.

Is the Duke of Edinburgh running at BHASVIC? Yes, we do Silver and Gold Award (you do not need to have Bronze to do the Silver).

What Clubs and Societies are there at BHASVIC? The college also has an extensive range of options for students and the majority of these are run by students for students. If something is missing and you want to set it up, the Student Union have a budget and expertise to support you and, because of the size of the college, if you are interested in something there will be plenty of others interested in that too. Examples include our FemSoc (Feminist Society) and Debating Society. Check out our Enrichment webpage to see more.

What kinds of trips, visits and speakers happen at BHASVIC? Too many to mention here. Many curriculum departments run residential and one day trips locally, nationally and abroad. There are a number of cross-college events to get involved with, such as the skiing trip or expeditions. Curriculum Departments and the Guidance and Student Services teams bring in a wide array of visitors and speakers to inspire, motivate and develop your learning and your future.

Are there any awards or competitions I can get involved with through BHASVIC? Yes, many curriculum departments promote local and national awards and competitions. Check our latest Newsletter to see some examples.

Is it possible to do any work experience or work placements through BHASVIC? Yes, we have a specialist Work Experience Coordinator and each subject area, as well as our tutorial system, provide support to gain experiences and placements. In some instances, a placement is an essential part of a qualification.

Covid FAQs September 2021

Please report any positive Covid cases to studentabsence@bhasvic.ac.uk.

I have Covid – who should I tell and what should I do?

  1. Please notify studentabsence@bhasvic.ac.uk, giving precise details of:
    1. When you tested positive
    2. What the NHS have told you about the end date for your isolation period
  2. Contact your teachers and Personal Tutor via Teams and let them know, asking to set work you can do whilst away.
  3. If you are poorly, and cannot study, your teacher will understand but let them know. You will still need to catch up missed work.

I have Covid symptoms, what should I do?

  • You need to self-isolate and book a PCR test
  • Stay at home and do not receive visitors until the result is confirmed
  • Please follow the guidance here: When to self-isolate and what to do - Coronavirus (COVID-19) - NHS (www.nhs.uk)

Someone in my house has Covid or I have been in close contact with an individual who has Covid. What should I do?

  • You do not need to self-isolate, but please make sure you have fully read this advice: When to self-isolate and what to do - Coronavirus (COVID-19) - NHS (www.nhs.uk)
  • We strongly encourage you to get a PCR test as soon as you can
  • We’d also ask you to wear a mask (unless exempt) whilst on site and maintain social distancing where possible.
  • If you wish to isolate until your test result, we will support this. Please notify StudentAbsence@bhasvic.ac.uk so that we can authorise your absence.
  • If you become symptomatic, or test positive, please see advice above.

 How will I continue to learn if I’ve got Covid or I’m isolating?

  • Contact your teachers and Personal Tutor via Teams and let them know, asking to set work you can do whilst away.
  • If you are poorly, and cannot study, your teacher will understand but let them know. You will still need to catch up missed work.
  • We will support your learning remotely during your 10-day absence
  • Continue to check MS Teams and emails and communicate directly with teachers

 Do I have to wear a face mask onsite?

For Staff, Students and Visitors, it is your individual choice as to whether you wear a face covering on site. That said, we strongly recommend the use of face coverings in enclosed and crowded areas (corridors, social spaces) unless there are individual exemptions.

 Will I have to maintain Social Distancing at BHASVIC?

There is no requirement for social distancing on site, although individuals may choose to continue to do this where possible. Students will not be able to socially distance in the classroom, but they will be in consistent groups. Staff may choose to continue to remain distanced from others, including in the classroom. We want individuals to be able to do what makes them feel comfortable.

Will the College be Contact Tracing close contacts?

Contact tracing is now conducted by NHS Test and Trace and education settings will no longer be expected to undertake contact tracing. Contacts at BHASVIC will only be traced by NHS Test and Trace, where the positive case specifically identifies an individual as being a close contact. This is likely to be a small number of individuals who would be most at risk of contracting COVID-19 due to the nature of the close contact (e.g. physical contact, sleepovers etc rather than being in the same lesson as someone).

If someone in my class tests positive will I be told?

No. All track and trace work will be conducted by the NHS. For GDPR and confidentiality reasons we cannot inform classes if they have been exposed to a positive case. Similarly, you will not be informed of all positive cases you come into contact with outside of college in wider society (e.g. in shops and restaurants).

What if my teacher is absent due to Covid?

Your teacher or a department member will communicate directly with you. If they are well enough to do so, teachers will teach remotely via Teams. If this is not possible, cover work will be set.

I have vulnerable individuals in my household

We recommend you all get vaccinated and continue to wear masks and maintain distance where possible.

Should I be Self-Testing?

Everyone should continue to test twice weekly using lateral flow home test kits available from a number of pick-up points around the college. Don’t forget to report the result to the NHS.

Does the college require me to be vaccinated?

The vaccination programme has been extended to 16+ year olds. Whilst vaccination is voluntary, we encourage all staff and students to get vaccinated. Vaccination protects people from getting sick and from the long-term consequences of infection. Vaccination also reduces the spread of the virus and helps prevent a new generation of variants. Perhaps the most significant benefit for students is that vaccination will also protect their wellbeing by ensuring there are no further disruptions to their education.

Will indoor spaces be well ventilated?

We will continue to ensure that spaces are well ventilated and that a comfortable teaching environment is maintained. In the Copper and Elms Buildings, air circulation is mechanical and does not require windows or doors to be open. In other areas windows and doors will be kept open and we encourage all individuals to take responsibility for helping to ensure this happens by opening windows and doors. C02 monitors will be introduced when these are delivered via the DfE.

What about hand hygiene?

There are numerous facilities to wash hands around the college. Hand sanitiser is available in all classrooms and at additional points around the college.

What if cases rise significantly at BHASVIC?

We will monitor cases and look to identify any clusters of infection. If there is a significant rise in cases and evidence of onsite transmission at BHASVIC we will adopt our contingency framework and work with the DfE and Director of Public Health to step up mitigation measures. Remember that rises in cases is not as alarming as a year ago when vaccines were not in use.

Where can I find BHASVICs Covid Risk Assessment?

The latest version of the college risk assessment is available here. The college will continue to use a hierarchy of individual, department and whole college risk assessments to help mitigate against Coronavirus transmission.

Other Links

The latest DfE guidance can be viewed here.

I have Long Covid, what support will I get with high levels of absence and a continuation of my learning (remotely)?

BHASVIC will employ ‘best endeavours’ to support you with the continuation of your learning, using a range of strategies including setting work remotely and checking-in via our Teams learning platform. It is important to note that BHASVIC is not a distance learning provider and there is a level of absence beyond which our teaching teams cannot continue to teach or provide student support. The core part of the learning process at BHASVIC is within the classroom, on a face-to-face basis. It may be the case that the best approach will be to get better and then return to studies, but we would want to explore with you the exact nature of your condition and the impact on you as soon as possible.

What to do: Please tell your Personal Tutor, who will complete a Student Additional Information form with you, look at your remote learning needs and notify your teachers of your circumstances. You should discuss the following with your Personal Tutor:

  1. Your medical diagnosis (have you seen a doctor and what have they diagnosed)?
  2. How long have you had this and what is the advice about how long you may be suffering for?
  3. How does your condition impact on your weekly attendance – are you missing whole days regularly, or are you able to attend but can feel ‘wiped out’? It is very helpful for your teachers to know what your likely weekly and longer-term absence patterns might be like so that they can plan and agree ways to support you and communicate with you about your learning and your work.
  4. Are you experiencing high levels of absence? If you are, your Personal Tutor will need to discuss your circumstances with your Guidance Manager.

Your Personal Tutor will need to inform your teachers of the above information, so that you can then have a conversation (student to teacher) with each of your teachers about your learning and progress and ways to manage your condition and any potentially difficult absence levels.

IMPORTANT NOTICE: We will be performing essential maintenance on our network from 12.00 on Thursday 16 September. This means that parents, students and staff will experience some disruption to usual digital functions, including access to Teams, BHASVLE, cloud and internet. Students and staff have been notified via e-mail and given internal access links for some limited services. Our phone system will not operate whilst the works are completed, in case of an emergency you can contact the college via the following mobile contact numbers: 07442 496388 and 07932 996876. Thank you for your patience.

The FAQs below are exceptionally common for students, especially at the start of term. There are extensive guidelines on the BHASVLE to help you understand and access all our college systems. These can be found from the top navigation links on the BHASVLE “IT Services”.

If you cannot access the BHASVLE, then navigate from the BHASVIC website and choose Students from the top menu. This will take you to the Student Dashboard – your hub to everything at BHASVIC. There is an IT Help Desk icon where you can request account help to access BHASVLE.

Here are some of the most Frequently Asked Questions which can be answered via the BHASVIC Student Dashboard:

  1. How do I find/log into my BHASVIC Student Email Address?

  2. I don’t know my login details for the BHASVLE/Advantage/365/Teams – what should I do?

  3. When I try to log into a BHASVIC account I can’t, but my username and password are correct – what should I do?

  4. How do I set up my Wi-Fi access at BHASVIC on my phone/laptop?

  5. I can’t get into one of my student accounts from home – what should I do?

  6. How do I manage my printing and printing credit?

Updated Tuesday 17 August 2021

 

How can I see my results? In Advantage, on the ‘hamburger’ menu – look for ‘External Exam Results’ for your A Level grades. BTEC grades are in the ‘All Course Results’ option. If you cannot login to your Advantage Account to look at your results, please try the ‘reset password’ link before completing an IT Help Desk Request.

What kind of help can I get at BHASVIC? Please note: the Results Day Help Desk is now closed. You can still log queries linked to your A/AS level, BTEC, GCSE, EPQ or Criminology results by e-mailing exams@bhasvic.ac.uk. If you are seeking advice on applications to university, apprenticeships, employment or further education and training, please e-mail careers@bhasvic.ac.uk. Appeals information is further down this page. 

I want to raise a query about my grades, marks, circumstances or assessment evidence - who should I contact? Please email exams@bhasvic.ac.uk. This is the contact method for contacting us the first time since results were released, or whether you had already submitted a Help Desk request or an appeal. If you would like to begin an appeal, please see further down this page.

I contacted my teacher/tutor but have not received a reply – why not? All BHASVIC staff have been asked not to respond to direct contact from students, parents or carers, about results queries, as these need to be resolved centrally and through the correct processes that have been put in place.

Can I re-sit my exams? Yes.  If you feel you can improve on your existing grade[s] you have the opportunity to re-sit any exam either in Autumn 2021 or Summer 2022. 

Details of the Autumn 2021 Exam Series: 

  • The Autumn exam series will run from Monday 4th October to Friday 22nd October.   
  • It is free of charge and the deadline for registering with BHASVIC is Tuesday 7th September.   Please check our Exams webpage for links to the forms.
  • There will be no non-exam assessments [coursework] for Autumn AS and A-level exams.  All grades will be determined by your performance in the exams only.   
  • Unlike the BHASVIC EPA assessments, these will be full exam papers for each subject 
  • There will be special provisions for art and design qualifications[Fine Art, Graphics, Photography, Textiles], where grades will be determined by your performance in a task set and marked externally by the exam board involving entirely new work. 
  • Students wishing to enter for the Autumn Exam Series will still have access to the BHASVIC VLE to gain access to relevant support materials.
  • A link to the Ofqual publication, can be found here: “Arrangements for GCSE, AS and A level exams in Autumn 2021”  

Details of the Summer 2022 Exam Series: 

  • Full and precise details of this exam series [dates and exam content] has not yet been published by Ofqual but as soon as we have more information it will be uploaded to the Exams section of the BHASVIC website. 
  • There will be a charge for each of the exams you apply to enter and the deadline for registering with BHASVIC will probably be some time in December [but we will update this as soon as we can]. 

What is the effect of a re-sit on my grade? 

Unlike an Appeal which could result in a change [either up or down] in your original grade, you will retain your existing grade and obtain a second, new grade for each subject you re-sit.  This will allow you to choose the better of these grades for any future university or job applications. i.e. if you do better in your re-sit, that’s great, you take the improved grade; if you do worse, no worry, you still have your original [higher] grade.

What is the Appeals Process at BHASVIC?

  • First Step: Access a breakdown of your assessment record, if you have not already done so, by emailing exams@bhasvic.ac.uk
  • Second Step: Request and Consent to a Stage One: Centre Review by BHASVIC via THIS FORM (must be completed before a Stage Two Appeal to the Awarding Organisation)
  • Third Step: Request a Stage Two Appeal to the Awarding Organisation (the process to do this will be included in the outcome of your Stage One Review)

The following key documents outline how grades have been determined and how to resolve any dissatisfaction with your results:

  1. BHASVIC Policy - Determining Grades in Summer 2021
  2. BHASVIC Appeals Guide - Summer 2021
  3. BHASVIC Appeals Flowchart
  4. Results Day Help Desk Online Form – your starting point to investigate and query your results
  5. Grading and Appeals Workshops

National policies and guides – the most important/helpful ones:

  • Student Guide Summer 2021 - JCQ - The JCQ guide provides an overview of what students should do if they think there has been an error in their grading. It highlights some important dates they need to be aware of now. It also includes more detailed information about the appeals process including how to request an appeal, some case studies, some FAQs, a glossary and a full list of the qualifications that the guide supports.
  • Summer 2021 Student Handout - JCQ - The handout is also designed to support students in deciding what to do now when they receive their GCSE, AS and/or A Level results. It outlines what they can do if they don’t have the grades they need and includes a flow diagram to help them decide their next steps.
  • Student Guide to Awarding Summer 2021 - Ofqual 

Stakeholders wishing to find the latest national documentation regarding grade awarding are advised to check the JCQ Summer 2021 webpage as a starting point. Here are some of the most relevant documents on that page:

How long does the appeal process take and will this affect my university place?  

A Stage One Appeal can be completed quickly, within a matter of a day or two.  The priority deadline is Monday 16 August. 

A Stage Two Appeal, however, is more involved.  For priority appeals, where a higher education place is dependent on the outcome, exam boards will aim to complete these appeals by the UCAS deadline of 8 September, as long as BHASVIC has submitted your application to the exam board by the priority deadline of Monday 23 August. We therefore strongly suggest that you submit a Stage Two Appeal Form back to us by no later than Friday 20 August, to enable us time to process it and submit it to the exam board by the end of Monday 23 August.

This time-frame might be very important as there will probably be deadlines imposed by your first, second or clearing choice universities for you to accept an offer.  Therefore, it is essential that you liaise closely with the universities to ensure that an appeal process does not overrun any of these deadlines.

For non-priority appeals, exam boards will aim to complete the appeal within 42 calendar days of the application being submitted by BHASVIC. The FINAL deadline by which BHASVIC must submit a non-priority appeal on your behalf to the exam board is 17 September.

On what grounds can previously undisclosed mitigating circumstances be grounds for a Stage Two Appeal? In making a holistic judgment about your grade, teachers will already have factored in any special considerations that they were aware of.  However, if you believe there are additional or undisclosed circumstances that might be relevant to a Stage Two Appeal, you need to reflect on the following before submitting that appeal: 

  1. It is only the exam board, and not BHASVIC, that can make a new determination and alter a grade. 
  2. Why you didn’t tell your teacher or make anyone else at BHASVIC aware of your circumstances at the time.
  3. What the precise circumstances you want to draw to the attention of the exam board are and whether they are significant enough to potentially affect your final grade.  [Here it might be worth referring to the JCQ documentation on Special Consideration].
  4. How you will provide categorical and verifiable evidence of your mitigating circumstances, beyond stating them (e.g. doctor’s records, etc).
  5. How your circumstances affected only your performance in assessment of your learning and not the learning itself. If your circumstances affected your learning, then your grade may be expected to be lower than your potential.

UCAS Clearing and Adjustment deadlines

Wed 10 August 2021 – Results Day and Clearing open

Wed 18 August 2021 - This is the last day eligible applicants can use Adjustment.

Wed 8 September 2021 - If you have any outstanding offer conditions, they must be met by 8th September – otherwise, the university or college might not accept you. If you are appealing grades, it is a risk if the outcome of the appeal means you still do not meet entry requirements and you may then want to revisit Clearing. Please be aware that Clearing spaces are allocated on a first come-first serve basis, with most universities, so acting quickly is also an important factor to weigh up in terms of waiting for the appeals process to meet outstanding entry requirements or finding a space in Clearing for this September. You may need to reapply for the following year/take a year out if the course is not available in Clearing/you are completing re-sits.

Tue 21 September 2021 - 18:00 - UCAS Undergraduate applications must be with UCAS by 18:00 (UK time) to meet the final deadline for 2021 entry courses. 

Tue 19 October 2021 - This is the final date for adding Clearing choices in Track. However, universities will often give a short amount of time that an offer is valid for once you have one from them. This may be 24 – 48 hours for example so you may have to act more quickly to accept the offer. If you need more time, you will need to contact the university to see what they can accommodate.